Prepare Your Images

Images submitted should be saved as JPG files. RAW files are not acceptable. 

The images should be resized so the long edge is no more than 2,000 pixels. The final file should be no more than 2mb. 

There are many places that you may want to display your work that can take advantage of metadata in the image file. For example, if you are preparing images to enter the Heard Nature Photography Contest, you'll want to ensure that the image Title, Caption and Copyright are included in the metadata of the image file. No identifying information should be visible on the image. 

Adding Metadata in Lightroom

Adding Title and Caption

In the Lightroom Library module, you'll see a tab on the right that's labeled Metadata. Open this tab and set the view to 'Default'. The Default view hides a lot of the unnecessary metadata fields and shows you both the Title and Caption. Fill in an appropriate Title and Caption for your image.

Copyright Information

Unfortunately, at this time, we are unable to display the copyright information that's in the image metadata on the website. For this reason, we suggest that the Copyright information also be included in the Caption. That doesn't mean copyright information should not be included. On the contrary, it should be included in the metadata.

For example your description may be something like; "©2016 Rob Hull - Takakkaw Falls in Yoho National park tumbles almost 1,000 feet into the valley below." 

To add the copyright symbol use the appropriate shortcut;

  1. On a PC, the © symbol is created by holding the ALT key and press 0169 on the number pad. (This does not work on the number along the top of the keyboard.)
  2. On a Mac, simply press Option G

Your entry should look something like ©2016 Rob Hull. 

Note: This only adds the metadata to the Lightroom catalog. To use it in any other application you must save the metadata to the original file. 

Save Metadata to the Original File

In the Library module, be sure the image file you are working with is selected. Then go to the Lightroom menu and select Metadata > Save Metadata to File. This synchronizes the metadata in the original file with that in the Lightroom Catalog. 

You can do this for any file type but if you're going to use the image on social media or on a website, you'll want to be sure it's in a compatible format like .JPG.

Save File as JPG

If you've added the metadata to a RAW file, you'll need to export it as a JPG first.  

Adding Metadata in Adobe Bridge

If you don't use Adobe Lightroom, you can also add metadata to your image file from Adobe Bridge. In the Bridge be aware that the field name where the Caption is stored is called "Description". 

Open Bridge and select the image to which you want to add metadata. In the right hand column look for the tab IPTC Core. Enter a Description for the image. 

Because our website development software doesn't read the Copyright field, it's suggested that you begin the description with your Copyright notice. Something like "©Rob Hull - This is a boat tied to a dock."

Also enter an Image Title and your Copyright information. 

Adding Metadata in Adobe Photoshop

In Photoshop, you can update metadata for any open image. Go to File > File Info. Update the Document Title, Description and Copyright Notice on the Description tab. Save the image.